Brighton Youth Ultimate Privacy Notice
Introduction
Brighton Youth Ultimate (BYU) is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you during and after your relationship with us, in accordance with the General Data Protection Regulation (GDPR).
Data Controller
Brighton Youth Ultimate is a "data controller." This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
The Kind of Information We Hold About You
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
In connection with our coaching services, we will collect, store, and use the following categories of personal information about you and/or your child(ren):
• Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses
• Date of birth
• Gender
• Emergency contact information
• Payment information (card payments processed through Square)
• Any additional personal information you provide us with about your child(ren) (including medical information).
How Is Your Personal Information Collected?
We collect personal information about you through the booking process, either directly from you or sometimes from a third party such as Square when you make a payment.
How We Will Use Information About You
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
• Where we need to perform the coaching contract we have entered into with you
• Where we need to comply with a legal obligation
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Situations in Which We Will Use Your Personal Information
We need all the categories of information in the list above primarily to allow us to perform our coaching contract with you and to enable us to comply with legal obligations. The situations in which we will process your personal information are listed below:
• Administering the contract we have entered into with you
• Business management and planning, including accounting and auditing
• Making arrangements for the termination of our coaching relationship
• Dealing with legal disputes involving you, or other compliance, regulatory and auditing purposes
• To prevent fraud
• To ensure network and information security, including preventing unauthorized access to our computer and electronic communications systems and preventing malicious software distribution.
Data Sharing
We may have to share your data with third parties, including third-party service providers and third party coaches that we sub-contract to. We require third parties to respect the security of your data and to treat it in accordance with the law.
Data Security
We have put in place measures to protect the security of your information. Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.
Data Retention
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Rights of Access, Correction, Erasure, and Restriction
Your duty to inform us of changes: It is important that the personal information we hold about you is accurate and current. Please keep us informed if your or your child(ren)’s personal information changes.
Your rights in connection with personal information: Under certain circumstances, by law you have the right to:
• Request access to your personal information
• Request correction of the personal information that we hold about you
• Request erasure of your personal information
• Object to processing of your personal information
• Request the restriction of processing of your personal information
• Request the transfer of your personal information to another party
(and in each bullet point above, “you” or “your” can also mean your child(ren)).
Changes to This Privacy Notice
We reserve the right to update this privacy notice at any time, and we will notify you if we make any substantial updates.
Contacting Us
If you have any questions about this privacy notice or how we handle your personal information, please contact us at brightonyouthultimate@gmail.com.
This privacy notice was last updated in August 2024.
Please note that this privacy notice is for informational purposes only and does not constitute legal advice. It is also not an exhaustive statement of your rights under the GDPR and other laws.